Company Secretarial Services In Malaysia
Trusted Company Secretary Services Malaysia | Moore Bzi
Stay compliant and focused on growth with our professional company secretarial services Kuala Lumpur, Malaysia. We handle all statutory requirements, filings, and governance so you never miss a deadline.Company Secretarial Services: Ensuring Compliance with Expert Care
Every Malaysian company must appoint a certified Company Secretary, a senior officer who ensures full compliance under the Companies Act 2016. From incorporation to board resolutions, your Secretary safeguards governance and statutory compliance.
At Moore Bzi, we offer a full suite of company secretarial services in Malaysia, from incorporation and statutory maintenance to restructuring, advisory, and board meeting support.
A company secretary is a qualified individual appointed to ensure a company complies with all legal and regulatory requirements, manages administrative tasks, and advises the board of directors on governance matters.
WHAT WE OFFER
Our Company Secretarial Services
Whether you’re a start-up, SME, or foreign-owned entity, Moore Bzi delivers tailored company secretarial solutions Malaysia with precision and professionalism.
Statutory Compliance & Filings
- Lodge annual returns & financials
- Notify director/shareholder changes
- Maintain registers & minute books
Meetings & Resolutions
- Prepare board/shareholder meeting docs
- Draft resolutions & take minutes
- Ensure legal compliance
Constitution & Governance Support
- Draft/amend constitution (M&A)
- Advise on director/shareholder rights
- Support best governance practices
Incorporation & Secretary Appointments
- Appoint or change company secretaries
- File resignations or disqualifications
- Ensure compliance within 30 days
Ongoing Advisory & Regulatory Updates
- Compliance advice on Companies Act 2016
- Alerts on statutory deadlines
- Support for restructuring or strike-offs
Need help or have questions?
Contact us for personalised advice or to appoint Moore Bzi as your Company Secretary in Kuala Lumpur.
Contact usStatutory Compliance & Company Secretarial Duties
- Ensure full compliance with the Companies Act 2016 and its related amendments.
- Maintain and regularly update all required statutory registers and secretarial records, including:
- Register of members/shareholders
- Register of directors, managers, and secretaries
- Register of debenture holders
- Register of substantial shareholders
- Register of directors’ shareholdings, debentures, and interests
- Maintain and update minute books for general meetings and board meetings.
- Handle statutory filings with the Registrar of Companies (SSM), including the submission of prescribed forms and returns, as instructed by the board or shareholders.
- Prepare meeting documents, including notices, attendance lists, and minutes for board and general meetings.
- Draft circular resolutions for directors and shareholders.
- Attend board and general meetings when requested.
- Provide directors with up-to-date guidance on Company Law and relevant regulatory changes, ensuring ongoing compliance with best practices.
Licensed Company Secretary in Kuala Lumpur
With nearly two decades of industry experience, Moore Bzi’s certified secretaries bring more than 50 years of combined expertise across industries.
- Proven track record supporting SMEs, MNCs, and international businesses
- ISO 9001:2015 certified for consistent quality and professionalism
- Licensed by SSM, with MAICSA/CSSA membership
- End-to-end services — from drafting constitutions to minute-taking and statutory filings
- Local support in Malaysia, with flexible remote options available
- Dedicated case manager and multilingual support staff
Interested to know more about our company secretarial services?
We would love to answer your questions about the company secretary in Malaysia!
FAQ
Answer to questions about Company Secretarial Services in Malaysia
Does Moore Bzi provide company secretary services outside of Malaysia?
We currently do not offer company secretarial services outside Malaysia, as we cannot ensure full compliance with foreign legal frameworks.
However, if you’re looking to expand your overseas business into Malaysia, we’d be glad to assist with secretarial services, company registration, ESD registration, work permit application, WRT license application, and virtual office solutions.
Why do I need a company secretary in Malaysia?
Under Section 235 of the Companies Act 2016, every Malaysian company must appoint at least one qualified company secretary, who is a Malaysian citizen or permanent resident, at least 18 years old, and either licensed by SSM or a member of a recognized professional body.
Why is engaging a professional company secretarial service important in Malaysia?
Professional secretarial services ensure your company complies with legal requirements, avoids costly penalties, and upholds strong corporate governance. They also streamline administrative processes for smoother operations.
What are the benefits of outsourcing company secretarial services?
Outsourcing provides expert guidance, ensures timely compliance, reduces administrative burden, and allows your team to focus on growing your business while maintaining proper governance and legal standing.
What is the difference between a secretary and a company secretary?
A secretary typically handles administrative tasks such as scheduling and correspondence. A company secretary, however, plays a key statutory role, ensuring compliance with the Companies Act, maintaining company records, filing annual returns, and advising the board on governance matters.
Can MooreBzi act as my local company secretary in Kuala Lumpur?
Yes, we can. Moore Bzi is a certified company secretary based in Kuala Lumpur, and we provide full statutory compliance, governance advisory, and secretarial support to both local and foreign-owned companies operating in Malaysia.
Who qualifies to be a company secretary in Malaysia?
To qualify, one must be a Malaysian citizen or permanent resident, aged 18 or above, and either:
- Licensed by the Companies Commission of Malaysia (SSM), or
- A member of a recognized professional body such as MAICSA, MIA, or the Malaysian Bar.
What are the penalties for non-compliance?
Non-compliance can result in significant penalties, including fines or legal action against the company and its directors. These may include failure to lodge annual returns, maintain statutory registers, or appoint a qualified secretary.